AMP: Artists' Meeting Place and Resource Collective

Photographic Services (Environmental Portrait Photography)
Request for Proposals
April 8, 2013

Metro Creative Services is seeking to contract with a professional photographer with expertise in environmental portrait photography. The photographer will provide portraits of artists commissioned by Metro to create public artworks for the Metro transit system.

Scope of Work
• Photographer shall shoot numerous frames to obtain various exposures, and perspectives/viewpoints of each artist in her/his studio.
• Photographer shall present a broad selection of images from which Metro shall select and approve the final 4 deliverables for each artist's portrait.
• Photographer shall be responsible for obtaining photo release signatures from each artist prior to shooting portraits. Metro shall provide release forms.
• Photographer shall coordinate all studio visits with the individual artists.

Location
Portraits shall be taken at each artist's studio. Studios are located in neighborhoods throughout Los Angeles County. Scheduling of studio visits should consider geographic adjacency of neighborhoods for maximum efficiency.

Artists
Project entails photographing a total of 102 artists.

Deliverables
• Photographer shall provide (4) portraits of each artist. Portraits shall include head shots and full body within their studio environment.
• All photos shall be high resolution TIFF for a total of 408 photo images.

Conditions
• Services shall be provided as an independent contractor to Metro with no employee benefits.
• Selected photographic images shall be used by Metro in the development of collateral materials. All photo images selected shall become the property of Metro upon payment to photographer.
• All photo images shall be furnished with unlimited rights, including copyrights, to Metro and shall be free from any proprietary restrictions.
• Metro cannot guarantee crediting the photographer in Metro publications and printed materials.
• Metro shall provide artist contact information.
• The selected photographer will provide General Liability and Automotive Insurance. If the photographer has employees, Workers' Compensation Insurance shall be required.

Milestone/Payments
Payments will be based on the final, agreed-to project amount negotiated between photographer and Metro. Metro reserves the right to not award a contract.

Payments are scheduled for the following intervals of completion:
• Deliverables and Metro acceptance for 34 artist portraits (33.3%)
• Deliverables and Metro acceptance for additional 34 artist portraits (33.3%)
• Deliverables and Metro acceptance for additional 34 artist portraits (33.3%)
__________________________________________________________
Total deliverables: 102 artist portraits (100%)

Period of Performance
Full photographic services and deliverables must be completed within six months of contract execution.

Evaluation Criteria
• Quality of past environmental portrait photography work as evidenced in portfolio of photographic samples (40%)
• Environmental portrait photography experience as evidenced by resume (20%)
• Cost quote for scope of work and deliverables (20%)
• Ability to meet Metro job conditions and schedule (20%)

Submittal Requirements
Interested professional photographers must submit:
• A letter of interest
• Current professional resume
• Digital portfolio of environmental portrait photography work samples (10 to 12 images, TIFF or JPEG, maximum file size 5MB/image)
• Line item budget quote (Submit Cost Quote Page, Attachment A)
• Minimum of three client references related to previous photographic jobs performed

Deadline
Submittals must be received by Metro by 5:00 pm on April 22, 2013.

Email submittal materials and portfolio samples to honge@metro.net with the
subject line: Photographic Services (Environmental Portrait Photography).

ATTACHMENT A: COST QUOTATION PAGE

METRO: PHOTOGRAPHIC SERVICES (ENVIRONMENTAL PORTRAIT PHOTOGRAPHY)

1. Coordination/Scheduling US$ ________

2. Studio visits/travel US$ ________

3. Equipment/equipment rental (if necessary) US$ ________

4. Digital retouching/color correction US$ ________

5. Photo assistant (if necessary) US$ ________

6. Supplies US$ ________

7. Other expenses (explain) US$ ________

8. Taxes US$ ________

Total Project Quote: US$ ________
(Includes all services, materials, taxes and overhead)
__________________________________________________________

WORK COMPLETION SCHEDULE
Number of weeks to complete each Milestone:

Milestone #1: Deliverables and Metro acceptance for 34 artist portraits Weeks _______

Milestone #2: Deliverables and Metro acceptance for 34 artist portraits Weeks _______

Milestone #3: Deliverables and Metro acceptance for 34 artist portraits Weeks _______

Total: Weeks _______

(Full photographic services and deliverables must be completed within six months of contract execution.)
__________________________________________________________

Company Name: ____________________________________________________

Name: ____________________________________________________

Title: ____________________________________________________

Signature: ____________________________________________________

Date: ____________________________________________________

__________________________________________________________

from LA Culture Net